These need to be defined and agreed on day 1 to organise the dates and resources needed to make this all happen and to ensure that all the elements needed for the photoshoot as such as; permissions, products, hardware, tools, software, people, lighting, sound, technical props, and other technical items are fully prepared for the shoot.
One of the most crucial things is to ensure that any photoshoot participants are warned well in advance, that you may want to use your photography of their faces for the future marketing of your organisation. For this a release document needs to be signed. You have now become a data controller.
A producer will need to shadow the project and step in wherever needed to keep the project on track. They will help source any props, décor and ambience needed for the film set. Also they will organise equipment and ensure that the GDPR compliant project documentation prepared, calling in additional resources if needed.
We would need to decide on what is the best target date to book all that’s necessary. That includes availability of staff, equipment and use of premises. From this we can create a timing plan for the project.
As with all major events, we will need to check that we have everything on hand for filming and that it is in the required condition. It makes sense to do this inspection around a week before we intend to film.